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Phiroze Batliwala is the leader of a team enhancing a software product with advanced features for forecasting consumer behaviour. His team consisted of three senior members and six relatively fresh people. The three seniors generally led discussions on technical directions and the rest were focused on implementation aspects. In a recent meeting, the team was going over the pro’s and con’s of implementing a Bayesian network versus a Hidden Markov Model. The three seniors each had a different point of view on the right choice. There was a lot of argument among them while the six juniors were mostly silent. Phiroze himself was not actively participating but more observing and listening.

After an hour, Phiroze left the inconclusive meeting wondering if the juniors had felt “unsafe” to participate and voice their views. Subsequently, a team member, Monique D’Souza came to him for a private word. Monique was a recent campus recruit usually lively and articulate in team meetings. Monique told Phiroze that the recent meeting was a bit of a waste for the juniors; they had remained silent since there was little scope for them to contribute. She suggested that going forward such meetings be restricted to the seniors. As Phiroze, what would you do?

Suggested Solution:

Phiroze needs to understand the episode holistically – not just as a psycho safety issue alone. He should ask himself and others the following questions (in addition to the four questions in the blog Psycho safety – 4 key questions):

  • What was the intent of getting the seniors and
    juniors in this meeting? Was it to get the juniors also to participate for
    their inputs on implementing the two technical options?
  • Did Phiroze make the above intent clear to the
    seniors as well as to the juniors?
  • If Phiroze had indeed made the intent and agenda
    clear, did the meeting go astray? Did the discussion get into too much detail without
    converging? Did the seniors give the “space” to the juniors to talk about what
    they understood and invite their inputs?
  • The meeting was inconclusive and it appears under-facilitated.
    Why was Phiroze only “observing and listening”? Should he not have intervened
    in time?
  • No doubt, there would be an element of lack of psycho
    safety among the juniors. They perhaps did not want to interrupt the seniors’
    discussion and ask rudimentary questions; appear ignorant; they had also felt it
    unsafe to voice their frustration in the meeting itself!
  • What is the view about the meeting among juniors
    other than Monique?

etc. etc.

Once Phiroze gets
a better understanding through the above questions, it would be a good thing
for him to “take it to the team” and discuss all aspects openly; lead them
towards better mutual understanding, better meeting norms and better
facilitation. That should also go a long way for better psycho safety especially
for the juniors.